Other than having several office devices, using just one to accomplish the same functionalities will usually increase time-efficiency and productivity. However, choosing the best type of printer for small business operations might be a lot harder than expected, particularly because it means ensuring the right range of features based on your needs. Companies that invest in unsuitable office printers will almost always experience frustrating delays, costly downtime and produce low-quality materials. Unlike the traditional standalone models, advanced business printers can perform more than one function, producing high-quality prints at a much faster rate. Here are seven key features to look for in a business printer.
Between the wireless and wired Ethernet networking options, the most suitable connection often depends on office infrastructure. Apart from low-enough running costs and high-enough production rates, you need a printer that supports seamless integration with your IT infrastructure, which is why connectivity is a vital feature. Considering the current business environment, network printers are probably the best choice for small organizations. You can tie this type of printer into an existing office network directly, making it available to every employee.
2. PC-free use
Most of the advanced office printers support PC-free use, which means you won’t need a computer to print, fax, or copy any of your documents. In addition to this, advanced business printers are generally easy to install, cheaper to operate and require much less training than traditional standalone models.
Even for these multifunction devices, printing remains their primary function. Taking your printing requirements into account is, therefore, the key to choosing the right model. Make sure you choose an office printer that offers the best-suited duty cycle, print quality, speed, capacity, and cost of operation for your business. Advertising firms, for instance, would benefit the most from a colour laser printer since this type is capable of producing top-quality, high-resolution prints quickly.
Many multifunction business printers feature slide, negative film, standard image, and document scanning capabilities. In today’s business environment, dedicated scanners are the preferred option for restoration jobs. For office work, however, 600 dpi is still the minimum required resolution.
For businesses of all types and sizes, office photocopiers are one of the most practical additions. All scanners do color, which is why you should for a colored multifunction printer. While colored printer-scanner devices can serve as colored copiers, high-quality models produce better copies faster.
6. Automatic document feeding
Aside from allowing you to produce documents in bulk, this feature automates the entire process. You can drop 40 or more sheets and have the entire lot scanned or copied in one go. The maximum number of sheets will depend on the chosen model.
7. Duplex printing
The ability to print on both sides is vital. Because duplex printing devices are designed to print different sections, they can automate the creation of double-sided documents such as pamphlets and ID cards. Aside from lowering your overhead, automated duplex printing promotes efficiency. Unfortunately, unfamiliarity and confusion about the correct way to feed paper will most likely result in paper wastage.